Job Description – Definition & Meaning of Job Description

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Job Descriptions

You probably first time gone through the word “Job Description” that’s the reason you’re reading to our post. Well if you’d have Google the term “What is a Job Description” you must have found the below definition.

writing Job Description

job description

Description of the responsibilities associated with a given job.

Job description, commonly known as JD, is a frequently used term by Human Resource Managers for the list of duties & responsibilities of a position.

According to Dictionary.com

A detailed written account, agreed between management and worker, of all the duties and responsibilities which together make up a particular job.

you may also check a detailed article about What is Job Description on Wikipedia.

Elements of a Job Description


A job description usually includes roles & responsibilities associated with the profile, whom do the candidate, will report to, salary range, qualification, skills required & goals.

  • Roles & Responsibilities
  • Qualification
  • Salary Range
  • Skills
  • Goals

Roles & responsibilities mentioned in the JD are just to give an idea to the candidate about what an organization is looking in a prospective candidate. Candidate may get some additional responsibilities once he/she will join the organization.

The qualification section of a Job description includes the minimum qualification required for the Job & sometimes preferred qualification is also mentioned there.

Usually a fix salary is not mentioned in the Job Description rather HR managers mentioned a range of salary which the candidate will be getting once he will join the job. Generally people gets a salary based on their current CTC.

It also includes skills that are required to do the job. Generally skills are specific & sometimes most important part of the job description because in technical jobs organizations focus more on skills than qualification.

Limitations

Although it’s advisable to write a JD for a job but still there are some limitations of it. A job Descriptions doesn’t fit in the following situations.

  • For senior level profile, where they’ve to take decisions at their own level.
  • Companies, where technological changes are rapid.
  • A job, which require a dynamic person who can handle multiple tasks in an organization.
  • The process that an organization uses to create job descriptions may not be optimal.

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7 Replies to “Job Description – Definition & Meaning of Job Description”

  1. […] an employer writing an effective job description is as important as writing a cover letter for an employee because these two documents meant to […]

  2. […] The first step that we take while writing a Job Description is Job Analysis.  It’s a process of doing an In-Depth analysis of a job and gathering information about the general tasks, or functions, duties, responsibilities and the outcome of a particular job. It’s a process where we actually develop the content for the job which further share with the employee to make him aware about his duties & responsibilities. […]

  3. […] looking for a job description template, you’re reading to the right article. This job description template will make your job description writing process a lot more easy. This job description […]

  4. […] with good written Job Description attract more candidates.  Below is just a sample of a job description for an Administrative Assistant […]

  5. […] generally confuse between Job Description & Job Specification. In one of our earlier post we have already distinguish between Job […]

  6. Hezal says:

    I am hiring new talent for my organization and making a job description for all the available opening.
    The job description you mentioned here is really helpful for me.
    Thanks for sharing.

  7. Tauseef Alam says:

    Hi,

    I have couple of openings in my organization. I want to create job descriptions for all the job openings. Can you provide me Job Description templates? It will be really helpful for me.

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